Junior School Receptionist and Administrative Assistant

Employment Terms: Full-Time, Permanent

Start Date: ASAP

Branksome Hall, a leading independent International Baccalaureate (IB) World School for girls’ challenges and inspires students to love learning and shape a better world. Through the unique combination of wellbeing, outstanding academics and international mindedness, Branksome Hall students and employees become impactful leaders who give back to their communities. With our values of Sense of Community, Inclusiveness, Creativity and Making a Difference as a foundation, Branksome Hall offers a strong liberal arts curriculum that develops critical thinking and inquiry skills.

The Opportunity:

Reporting to the Assistant Head, Junior School and PYP Coordinator the Junior School (JS) Receptionist and Administrative Assistant is a key member of the JS office, providing reception and front desk support to parents and students, supporting the Assistant Heads, updating student databases and general maintenance of the Junior School office. The Receptionist also participates in activities related to student health and safety, field trips and providing administrative support to the Assistant Heads/PYP Coordinators.

The Receptionist will track daily student attendance, assisting students who are signing in/out and liaising with faculty and families as required in addition to assisting with the supervision of students at dismissal after co-curricular activities. The incumbent will be responsible for inputting daily attendance and maintaining the database within the school’s information systems, ensuring accurate tracking of attendance for each student in the Junior School. This includes recording information provided via phone and email from families, and recording of student field trips, sporting events, etc. The successful candidate will play a significant role in supporting with field trips throughout the Junior School; proofreading and formatting trip forms and letters, organizing transportation to and from field trip locations, and ensuring all documentation has been obtained such as cheque requisitions for payment, insurance certificates, risk management forms, etc. as required.

The successful candidate also provides general Junior School administrative support and maintains the Junior School Office and Photocopy room ensuring supplies are well stocked and ordered when necessary, photocopiers are in good working order and distributing mail to the teachers’ mailboxes. The incumbent will also provide assistance with editing, printing and filing of report cards, and support with the creation of displays throughout the school as needed.

With excellent organizational skills, the Receptionist will provide support to the Assistant Heads/PYP Coordinators with scheduling, calendaring and organizing meetings as required. This includes, but is not limited to, room bookings/function requests, work orders, food requests, etc.

With post-secondary training in a related field and a minimum of 3 years related experience, the successful candidate is a skilled communicator with the ability to interact positively and professionally with various stakeholders including students, parents and colleagues. You possess strong interpersonal skills and the ability to connect in a relational and nurturing manner with young students. You thrive in a fast-paced environment and can multi-task with regular interruptions. Strong organizational skills, proficiency in Microsoft Office, Google Suite and the ability to learn and work with new databases with ease round out your profile.

How to Apply:

To apply for this opportunity, please visit our careers page and submit your cover letter and resume by August 27, 2021. Applications will be reviewed as they are submitted and the posting will remain active until the position is filled.

Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity and inclusion within its community and especially welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

To learn more about working at Branksome Hall, please visit www.thinkerswanted.ca or visit our website at www.branksome.on.ca.

Job Category:
Management & Professionals
Branksome Hall
Posting Date:
8/18/2021 2:41:24 PM
Toronto, Ontario