Assistant to the Principal’s Office

St. Clement’s School is seeking an Assistant to support our Principal’s Office. The Assistant to the Principal’s Office (“Assistant”) is responsible for providing administrative and operational support to the Principal, the Vice Principal, and the Director of Human Resources. The Assistant is accessible and welcoming with a professional and diplomatic approach to working with parents, students, staff, and other community members. The Assistant is able to anticipate the needs of the Principal, work independently towards objectives, adapt to priorities and can manage confidential situations with discretion, respect and sensitivity.

PRIMARY RESPONSIBILITIES

Manage administrative functions for the Principal’s Office including continually identifying and implementing methods of improving daily operations

Oversee the Principal’s calendar requiring interaction with both internal and external constituents to coordinate a variety of complex meetings and events and maintain high level of discretion and confidentiality

Manage and coordinate activities for the Principal, e.g. meetings, luncheons, dinners, conferences, travel / accommodation

Liaise with the Secretary of the Board of Governors regarding coordination of Board communications, New Board Member orientation, and Board events

Coordinate Board and Administration activities including off sight retreats

Provide administrative assistance for the Vice Principal: Learning, Research and Innovation, e.g. calendar management, tracking and analysis of Professional Development budget, manage registration / travel / accommodation for off sight Professional Development for Vice Principal and others as required

Provide administrative assistance for the Director of Human Resources, e.g. staff records maintenance, interview scheduling, Police Records Checks administration, vacation scheduling coordination for Business and Operations staff, new staff orientation planning and supporting document production, and maintenance of employee files, and management of logistics for required staff safety courses

Assist in the preparation of the school-wide calendar and Staff Opening and Final Week Schedules

Preparation of correspondences, reports, files, forms ensuring detail and confidentiality

Preparation of agenda and notes for Administration Team meetings and their scheduling; scheduling for Executive Team meetings

Assist with various types of event planning, e.g. assemblies, reservations of meeting spaces within and outside the School, ordering, catering, and technical logistical requirements

Accurate maintenance of contact lists of multiple organizations required by Principal for business and emergency purposes

Preparation and submission of Expense Reports for the Principal and Vice Principal

Performs other duties as assigned

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES

A university or college degree in Business Administration or equivalent experience

Minimum five years’ relevant work experience

Highly responsible, reliable and works with integrity

Handles confidential material and situations with discretion and sensitivity

Manages competing priorities and multiple tasks with strong attention to detail

Outstanding work ethic, initiative and ability to meet deadlines

Proactive problem-solver

Outstanding written and oral communication, relationship management and interpersonal skills

Expertise in Microsoft Outlook, Word, Excel, PowerPoint, Google Suite and Zoom meeting management

Competent in updating and running reports on ADP Workforce Now

Represents St. Clement’s School in a professional and positive manner to all constituents

Demonstrated interest and enthusiasm in working with all members of the SCS community, including students, staff, parents, the Board of Governors and visitors

Resourceful and flexible, organized and demonstrates strong time management skills

DIVERSITY AND EQUAL OPPORTUNITY

St. Clement’s School is committed to diversity, equity and inclusion. We value each community member’s identity and well-being. Together, we learn and grow by embracing multiple perspectives, experiences, and cultures. Our differences are our strengths.

St. Clement’s is an equal opportunity employer and we encourage applications from all qualified candidates. Accommodations will be provided upon request to support applicants with disabilities throughout our recruitment process. Should you require an accommodation please advise us during our initial conversation and we will work with you to meet your needs.

HOW TO APPLY

Interested and qualified candidates are invited to submit their application, including a résumé and cover letter, by end of day October 18, 2021, to http://stclements.simplication.com/

We regret that only those selected for an interview will be contacted. Thank you for your interest in St. Clement’s School!

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JOB INFORMATION
Job Category:
ECE, EA and Support Staff
Employer:
St. Clement's School
Posting Date:
10/12/2021 12:12:54 PM
Location:
Toronto, Ontario
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