The Administrative Assistant provides support for the Academic Administration Team, including the Heads of our Junior, Middle and Senior Schools, the Director of Student Life and the Vice Principal. This role is responsible for carrying out a broad range of support functions to contribute to the smooth and consistent daily operation of each area of the School.

This is a permanent full-time 11-month position with time off aligned with our faculty calendar. Hours for this position are 7:45 a.m. to 3:45 p.m. on most days.


Support logistical arrangements and provide administrative support for Academic Administration Team

Coordinate coverage for faculty absences; maintain faculty absenteeism records

Assist with the coordination of student report cards including setup of the reporting period in our school information system, data entry, editing, and coordinating distribution

Provide administrative support for Student Progress Conversations including setup in Edsby, assisting with the Parent-Teacher interview booking process including trouble-shooting and parent support

Answer incoming calls, assist when possible, and redirect as necessary; using a high level of discretion and compassion when dealing with sensitive or confidential matters

Preparation of materials, reports and publications

Support arrangements for field trips and other excursions

Filing and data entry into our databases and record systems

User support for our student information system (SIS) and Learning Management System (LMS) including parent support, assisting with front end questions, password support and help using system

Assist the Academic Administration Team with communication and liaise with the Communications Department

Provide assistance in organizing academic events and attend events when requested

Oversee coordination of annual textbook ordering including confirming courses and required textbooks, liaise with textbook providers and provide on-going internal and external communication of timelines and updates to faculty and student families and maintain database of textbooks for each year

Other duties as assigned


Post secondary degree or diploma an asset

Minimum of two years relevant work experience

Ability to represent St. Clement’s School in a professional and positive manner to all constituents

Exceptional organization, interpersonal and time-management skills with an approachable and collaborative working style

Ability to work with confidential and sensitive information

Work in an ever-changing, fast-paced environment as a supportive team player

Experience working in a school environment an asset, but not required

Criminal record check is required as a condition of employment

Strong computer skills including Microsoft Office and the Google environment

This role requires presence on campus. As part of our commitment to health and safety, St. Clement’s has adopted a mandatory COVID-19 vaccination policy. Proof of full vaccination against COVID-19 is required as a condition of employment unless unable to be vaccinated because of a ground protected under the Ontario Human Rights Code.


Founded in 1901, St. Clement’s School is one of Canada’s leading independent schools for girls. We’re a close-knit, dynamic community recognized for our commitment to academic rigour and excellence in a small, nurturing environment.

Our staff are dedicated to their work and to creating and fostering a unique and nurturing environment for our students. St. Clement’s School offers an engaging work environment that celebrates passion, courage, and curiosity.

We offer a competitive compensation and benefits package, including generous vacation time, and we support and encourage ongoing professional development opportunities.


St. Clement’s School is committed to diversity, equity and inclusion. We value each community member’s identity and well-being. Together, we learn and grow by embracing multiple perspectives, experiences, and cultures. Our differences are our strengths.

St. Clement’s is an equal opportunity employer and we encourage applications from all qualified candidates. Accommodations will be provided upon request to support applicants with disabilities throughout our recruitment process. Should you require an accommodation please advise us during our initial conversation and we will work with you to meet your needs.


Interested and qualified candidates are invited to submit their application, including a résumé and cover letter, by end of day October 14, 2021, to

We regret that only those selected for an interview will be contacted.

Thank you for your interest in St. Clement’s School!

Job Category:
ECE, EA and Support Staff
St. Clement's School
Posting Date:
10/1/2021 8:33:04 AM
Toronto, Ontario