Employment Terms: Full-Time, Permanent

Start Date: As soon as possible

Branksome Hall, a leading independent International Baccalaureate (IB) World School for girls’ challenges and inspires students to love learning and shape a better world. Through the unique combination of wellbeing, outstanding academics and international mindedness, Branksome Hall students and employees become impactful leaders who give back to their communities. With our values of Sense of Community, Inclusiveness, Creativity and Making a Difference as a foundation, Branksome Hall offers a strong liberal arts curriculum that develops critical thinking and inquiry skills.

The Opportunity:

The International Baccalaureate Program team is seeking an Administrative Assistant, IB Programs and BHX Program to join the team.

Reporting to the Diploma Program Coordinator, you will provide administrative support to the Diploma Program and Middle Years Program Coordinators, the Branksome Hall Asia Exchange Program (BHX) and assist with the administration of exams. As part of this role, you will update departmental budgets and expenses as they pertain to the IB programs and BHX.

In addition, you will help the team manage their workloads and make the

best use of their time. Discretion and confidentiality are essential attributes for this position, as will be a full and committed understanding of the mission and vision of Branksome Hall.

Note: July 5, is IB Diploma Program results release day and is a workday for the Administrative Assistant regardless of the day of the week it falls on. The Assistant must be available to support the DP Coordinator in reviewing and communicating results.

Responsibilities Include but Are Not Limited To:

Support to the Coordinators (IB DP, IB MYP, Core Coordinators, Exam Coordinator)

Assist the IB Diploma Coordinator with communications, event support and administrative tasks related to the IB Diploma Program;

Support faculty members in uploading of Internal and External Assessments, as required;

Provide administrative support to the MYP Core Coordinator with respect to the Careers program, the Personal Project, and the Personal Project Showcase

Assist the IB Diploma Coordinator with communications, event support and administrative tasks related to the IB Diploma Program;

Keep up to date on IB Information System changes and inform Diploma Coordinator and Assistant Heads;

Provide support to IB written and oral exams (December, February, March and May);

Prepare reports, including the MYP program evaluation report, as required by the International Baccalaureate Organization, Middle Years program;

Update and maintain the Learning Management System (Portal and ManageBac) in relation to the MYP;

Track and reconcile budgets and expenses pertaining to the IB programs and in support of the IB Coordinators;

Preparation of curriculum materials, reports and publications as needed by IB Coordinators.

Administrative Support to the Global Leaders Program (Branksome Hall Asia Program)

Assist with coordination and administrative logistics related to Branksome Hall Asia Trips including liaising with external vendors, speakers, suppliers as needed etc;

Make all travel arrangements for students and staff;

Coordinate and track the distribution, completion and submission of required forms and documents required of students, faculty and parents;

Support the logistics related to BH Canada travel.

Support to Service Learning and CAS

Under the direction of the DP and MYP Coordinators:

Coordinate entry of MYP-CAS data into student information system;

Where necessary, produce reports, send updates, and organize information from Managebac;

Coordinate data entry of all community service activities for Grades 7 through 12;

Support Community Service Coordinators when planning school-wide initiatives and when working with student information (i.e. providing student lists for CS activities that are out of school).


Assist with IB Conference as required;

Participate in coverage for Reception on a rotational basis;

Provide assistance with Parent Teacher interviews twice per year as needed;

As a member of the administrative support team, assist with the IB Conference as needed on the days leading up to the Conference, and during the Conference, as required by the IB Conference Coordinator.

Candidate Profile

Are you someone who thrives in a fast-paced environment and are driven by results? Do you have excellent written and oral communications skills? Knowledge and understanding of the IB program? If so, then this might be the right role for you!

We are looking for the ideal candidate who is solution oriented, has a high attention to detail and the ability to influence and work collaboratively in a cross-functional team.

The successful candidate brings a high level or energy, willingness, and flexibility to initiate and accomplish multiple tasks, has highly developed organizational skills and attention to detail, strong technology skills, as well as proficiency in MS office applications and Google Suite complete your profile. In addition, the successful candidate should also hold a university degree and/or a diploma in a related field and at a minimum will have 3 – 5 years of experience of managing events and projects.

How to Apply:

To apply for this opportunity to make a difference and join a strong community, please visit our careers page and submit your cover letter and resume by December 3, 2021 . The posting will remain active until the position is filled.

Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity and inclusion within its community and especially welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.

To learn more about working at Branksome Hall, please visit http://www.thinkerswanted.ca or visit our website at http://www.branksome.on.ca

Job Category:
Teachers, Principals & Superintendents
Branksome Hall
Posting Date:
11/8/2021 10:43:04 AM
Toronto, Ontario