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Job description

School Secretary (Administration Support Specialist)

As an Arts school in the heart of Burlington we are looking for an experienced, passionate, organized and motivated problem-solver to be an integral part of our team to support our growing school.

The terms of this position allow for the following.

Salary and Work Schedule:

$25 -30 per Hour (depending on experience)

7 Hours per day

5 days per week

As an Admin Support Specialist your duties will include the following:


Contact future students and parents when necessary.

Collecting, updating and archiving student information.

Reach out to schools, students, parents and/or recruiting agents for students’ information.

Preparing student files for the Admissions processes

Communicate admission decisions with students and parents.

Records Keeping

Data entry, Report Generation and Operation of Maplewood-Edsembli system.

Establishment, Maintenance and Retirement of OSR folders for each student.

Generate, Print and Filing report cards and transcripts for each student.

Data management for EQAO, OUAC, OnSis and school’s internal management.

Work with Marketing to ensure that social media is up to date and relevant

Teachers and staff records keeping and updating

Communicating late or absent notifications as necessary

Updating safety policies as needed with the Admin team


Internal Communications with teachers and staff.

Answering incoming calls, emails, retrieving and forwarding messages.

Contact business partners and government departments for updates.

Office Administration

Banking and Pay/Salary management with Principal

Mail and delivery receipts.

Keep the school calendar and admin calendar updated in collaboration with the Admin team

Greeting and receiving visitors.

Office & Teacher supplies management.

Updating the school handbook with new and revised policies in collaboration with the Admin team

Be available for teacher replacement on an occasional basis, extra pay applies.

Schedule and confirm appointments as needed for admin team and keep the admin team appraised of important upcoming deadlines

Record and prepare agendas for and minutes of meetings.

Skills in Google Workspaces and SIS (Edsembli) essential

Job Type: Full-time, Contract

Job Category:
ECE, EA and Support Staff
Burlington Royal Arts Academy
Posting Date:
10/14/2021 7:37:17 AM
Burlington, Ontario